Posted on January 10, 2020

What is OneDrive?

With the advent of the digital era, the need for paper-based reports have declined significantly instead being replaced by their digital versions. With the introduction of the cloud, the digital landscape changed once again with the added advantage of being able to store and access data over internet and share it with anyone, anywhere in the world. OneDrive is Microsoft’s response to this changing landscape. So, what exactly is OneDrive?

One Drive to store them all:

OneDrive is a storage and syncing platform where you can store your files, pictures, videos and more. It syncs automatically with your computer, mobile phone, tablet and ensures that all your stored documents and files are up to date with any changes which you make across connected your devices.

Features:

MS OneDrive FeaturesOneDrive has many features, some of which have been highlighted below, which make storing and sharing and accessing files as easy as the click of a button. The features are:

  • Access and Share from anywhere to anywhere: OneDrive allows its users to access and store files from any device be it mobile or PC or MAC. It also allows the user to securely share these files to any individual either within or outside your organization.

  • Integrate and Collaborate: OneDrive integrates well with Microsoft Office and offers the co-authoring features and aids the user to co-author and collaborate with others and ensures that there is one updated version of the document being worked on at the end.

  • Search and Security: OneDrive has a search feature which makes it very easy to find and files saved within its storage. It also has high level security which compiles with all the security requirements and ensures that your files are well – protected.

Versions deployed:

One Drive has two versions, Personal OneDrive and OneDrive for business. Each version has similar features with a few differences.

Difference between One Drive for business and Personal One Drive:

FeaturesOne Drive for BusinessPersonal One Drive
PurposeCompany UsePersonal Use
CostPlan 1 – $5/user/month, Plan 2 -$10/user/month and Office 365 Business Premium.$1.99/month, $69.99/year for Personal and $99.99/year for Home.
Storage1 TB of storage for Plan 1 and Office 365 Business Premium Plan and Unlimited individual cloud storage for Plan 2.5 GB of free storage on signing up. 100 GB for paid and 1 TB for Office 365 Personal and 1 TB/user for Home, with a limit of 6 users.
UseStoring, accessing, organizing files and collaborating on reports.Storing, accessing, organizing files and collaborating on reports.
AccessOrganizationIndividual

Deployment Options for One Drive for Business:

Size of OrganizationDeployment tools usedManagement
Small BusinessLocal InstallationOne Drive Admin Centre
Medium – Sized BusinessScripted installation or Microsoft Intune mobile device management (MDM)Office 365 with MDM, OneDrive admin centre, Intune mobile application management (MAM) or MDM
EnterpriseMicrosoft Endpoint Configuration Manager with Intune or Windows AutopilotMicrosoft Endpoint Configuration Manger, Group Policy objects (GPOs), etc.

Benefits:

The Benefits afforded by each plan is highlighted in detail below.

Personal One Drive:

FeaturesOffice 365 HomeOffice 365 PersonalOne Drive 100 GBOne Drive Basic 5GB
Office AppsIncluded (Outlook, Word, Excel, PowerPoint)Included (Outlook, Word, Excel, PowerPoint)Not IncludedNot Included
ServicesSkype includedSkype includedOnly OneDriveOnly OneDrive
Advanced SecurityId verification, ransomware detection and document recovery, limited time access and Password protected sharing links.Id verification, ransomware detection and document recovery, limited time access and Password protected sharing links.Id verification can be done for 3 files at most.Id verification can be done for 3 files at most.
ToolsMulti-page Scan, Offline Folders and increased sharing limit.Multi-page Scan, Offline Folders and increased sharing limit.Not ApplicableNot Applicable
Additional Core Features
  1. Increased Storage upto 2TB for a monthly fee.
  2. Office Applications access available for free.
  3. PC folder backup, Advanced sync technology, Mobile app, Web-based access, Search function and access to Photos are also available.
  4. The ability to edit from anywhere, real time collaboration, file sharing and more such features are also available.
  1. Increased Storage upto 2TB for a monthly fee.
  2. Office Applications access available for free.
  3. PC folder backup, Advanced sync technology, Mobile app, Web-based access, Search function and access to Photos are also available.
  4. The ability to edit from anywhere, real time collaboration, file sharing and more such features are also available.
  1. Office Applications access available for free.
  2. PC folder backup, Advanced sync technology, Mobile app, Web-based access, Search function and access to Photos are also available.
  3. The ability to edit from anywhere, real time collaboration, file sharing and more such features are also available.
  1. Office Applications access available for free.
  2. PC folder backup, Advanced sync technology, Mobile app, Web-based access, Search function and access to Photos are also available.
  3. The ability to edit from anywhere, real time collaboration, file sharing and more such features are also available.

One Drive for Business:

FeaturesOne Drive for Business Plan 1One Drive for Business Plan 2Office 365 Business Premium
Office AppsNot IncludedNot IncludedIncluded (Outlook, Word, Excel, PowerPoint, OneNote, Access and Publisher.
ServicesOnly OneDriveOnly OneDriveExchange, SharePoint, Teams and Yammer included.
Anywhere accessBookmarks, automatic photo’s backup, files access from anywhere are all available.Same as Plan 1Same as Plan 1
ToolsCo-authoring, advanced collaborative tools, secure sharing, specific access, custom passwords, search, scan and version recovery features are all available.Same as Plan 1Same as Plan 1
Advanced SecurityData encryptionData encryption, backup, Data loss prevention and data retention and file auditing and reporting.Same as Plan 2
Support and Deployment
  1. Around the clock phone and online support.
  2. Licensed (commercial use)
  3. FastTrack deployment support with purchase of 50+ seats at no extra cost
Same as Plan 1Same as Plan 1, including a maximum number of people maxed at 300.
Office 365 IntegrationNot ApplicableNot ApplicableAvailable
Email and CalendaringNot ApplicableNot ApplicableAvailable (Custom Domain Name and Email Hosting with 50 GB Mailbox)
Teamwork and CommunicationNot ApplicableNot ApplicableAvailable (Video conference access for upto 250 people, Teams collaboration, inter-department management with Yammer etc.

From all the above we can see that the benefits of OneDrive far outweigh any disadvantages. The cost of storing your files on One Drive is far less costly and safer than storing them in an on-premises file server.

Korcomptenz has 15+ years of experience with the full suite of Microsoft Products. We are Microsoft Gold Partners; headquartered in New Jersey and can help you migrate your data from your on-premises server to Microsoft One Drive. Call us now for a free consultation!

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    2021-03-08T08:36:54+00:00
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