Dynamics 365 Business Central Modules and Licensing Blog

All you need to know about Dynamics 365 Business Central Modules and Licensing

Microsoft Dynamics 365 Business Central is a business management solution that is connecting people and processes like never before. The fact that this is a hosted ERP and attractive Microsoft pricing on the 2 versions available makes this an ideal choice for SMBs.

If you are a SMB and would like to know your licensing options, we recommend reading our blog on Can SMB's Afford Microsoft Dynamics 365. Korcomptenz can provide a DEMO and walk you through purchasing, configuration and maintenance of the version that fits your needs.

The following are the modules that come with Dynamics 365 Business Central

Microsoft Dynamics 365 Business Central Module Details

The above list is accurate as on May 2018.

Microsoft Dynamics 365 Business Central Subscription License Types

Full users are the users whose work requires use of the feature rich business applications functionality. Examples of full users are sales people, customer service representatives, finance employees, controllers and supply chain managers. These users have also been referred to in the past as Pro users or Power Users. These full users are licensed with a Dynamics 365 Business Central subscription.

Additional users often represent a large percentage of users in an organization.  These individuals may consume data or reports from line of business systems, complete light tasks like time or expense entry and HR record updates or be heavier users of the system, but not require full user capabilities. These additional users are licensed with Dynamics 365 Business Central Team Members.

The Dynamics 365 Business Central Team Members subscription is a named user subscription designed for users who are not tied to a particular function, but who require basic Dynamics 365 functionality. This license includes read access as well as some write access for select light tasks across Dynamics 365 Business Central functionality for a given tenant. The Dynamics 365 Business Central Team Members SL grants a user full read access to Dynamics 365 Business Central Essential and Dynamics 365 Business Central Premium for a given tenant. In addition, the Dynamics 365 Business Central Team Members SL includes some limited use write access to Dynamics 365 Business Central Essential and Dynamics 365 Business Central Premium.

Dynamics 365 Business Central Team Members also includes the "PowerApps for Dynamics 365 Applications" license. Dynamics 365 Business Central Team Members users can use PowerApps to access Dynamics 365 within the bounds of their Team Members license.

Dynamics 365 Business Central Team Members requires that at least one other user be licensed with Dynamics 365 Essential or Dynamics 365 Business Central Premium.

Dynamics 365 Business Central Team Members users can do the following

• Read anything within Dynamics 365 Business Central
• Update existing data and entries in Dynamics 365 Business Central - existing data are records like customer, vendor or item records which are already created. Entries means entries on which it is specifically allowed from an accounting perspective to update specific information. (e.g. due date on customer ledger entries).
• Approve or reject tasks in all workflows assigned to a user
• Create, edit, delete a quote
• Create, edit, delete personal information
• Enter a time sheet for Jobs
• Use PowerApps for Dynamics 365

This license provides users with unrestricted access to the functionality included in Dynamics 365 Business Central Team Members and Business Central. Dynamics 365 Applications include the "PowerApps for Dynamics 365 Applications" license. Dynamics 365 Business Central users can use PowerApps to access Dynamics 365 within the bounds of their Dynamics 365 Business Central Essential or Dynamics 365 Business Central Premium license. Customers who have external accountants who wish to connect to the Dynamics 365 Business Central application can purchase one per tenant at no additional cost. External Accountant Licenses contain all the same use rights as Dynamics 365 Business Central license except for the following: Access to user set up or admin tasks and any other Dynamics 365 application.

Explore our Microsoft Dynamics services with the help of an experienced Microsoft Dynamics specialist from Korcomptenz. Contact us today for a consultation to address your unique needs.