70% Faster Month-End Closings with a Unified Global ERP

With a mission to end hunger and boost sustainability, our client leads global agricultural research across 40+ countries. As a key CGIAR partner, they pioneer science-based solutions that empower farmers, improve crop resilience, and strengthen food security for communities around the world.

• The organization’s headquarters had adopted Microsoft Dynamics 365 F&SCM, while the country offices relied on QuickBooks or manual tools, resulting in a fragmented financial ecosystem.
• Country office expenses were manually extracted and re-entered at HQ, causing delays, errors, and duplicated effort in project costing.
• Manual data transfers delayed month-end closing by a week, impacting reporting timelines and overall organizational responsiveness.
• Lack of real-time expense tracking from country offices limited HQ’s project visibility, hindering budget control, reporting, and forecasting.
• QuickBooks users lacked real-time, standardized reports, limiting local budget monitoring, vendor management, and performance tracking.
• Duplicate data entry increased errors, compliance risks, and audit overhead.

• D365 Rolled out Across Country Offices: Replaced QuickBooks with D365 F&SCM, enabling centralized operations, real-time data, and standardized global financial processes.
• Automated Intercompany Accounting: Implemented intercompany framework in D365 for seamless monthly P&L transfers, ensuring auditability and zero local impact.
• Faster Month-End Close: Automated workflows cut month-end closing from 5–7 days to just 1–2 business days.
• Unified Reporting: Enabled real-time, standardized reporting for HQ and country offices using D365 tools and Power BI integration.
• Centralized Data & Security: Standardized master data and enforced role-based security for consistent governance and compliance across all legal entities.

• ERP integration across all locations 
  The organization now operates a unified ERP on Microsoft Dynamics 365 Finance and Supply Chain Management, streamlining financial transactions, controls, and processes across all locations.
• Elimination of Manual Data Entry and Reconciliation 
  Eliminating manual reposting freed finance teams, reduced errors, and improved data accuracy across country and HQ operations.
• 70%+ Reduction in Month-End Close Time 
  Month-end closures now take 1–2 days, enabling faster reporting, timely budget insights, and quicker donor and management responses.
• Real-Time Visibility into Global Project Costs 
  HQ gains real-time visibility into project costs, improving budget adherence, faster variance analysis, and donor confidence.
• Strengthened Audit and Compliance Posture 
  Automation and traceable transactions have strengthened audit readiness and ensured compliance with internal controls and donor requirements.
• Empowered Country Offices with Local Reporting and Control 
  Country offices access live reports aligned with HQ, enabling effective operations while ensuring compliance with global policies.