Transforming Invoice Processing with Intelligent Automation

A global electronics manufacturer serving automotive, industrial, and connected device markets, the client manages complex finance and supply chain operations across multiple business workflows. The organization relied on manual invoice handling, SAP navigation, Excel-based calculations, and finance handoffs to process high-volume AP and SCM invoices. These repetitive activities created delays, validation burden, audit-storage effort, and limited process visibility.

The client’s finance and supply chain teams relied on manual invoice processing across AP and SCM workflows. Tasks such as mailbox and portal downloads, data extraction, validation, duplicate checks, Excel calculations, GL and cost-center mapping, SAP PO posting, and audit storage created delays, rework, and spreadsheet dependency. They needed scalable automation that improved speed while preserving control, auditability, and exception handling.

Korcomptenz implemented an AI-powered RPA solution to streamline invoice processing across AP and SCM workflows. The solution automated invoice extraction from mailboxes and the FedEx portal, used AI Builder to read varied invoice formats, and applied Power Automate Desktop for SAP and portal navigation.

Business rules enabled SAP PO posting, GL mapping, cost-center splits, subtotal calculations, validation, deduplication, and finance-template creation. Structured archival, audit logs, bot monitoring, and exception workflows strengthened control and audit readiness.

The automation was deployed across four core workflows: Finance AP, SCM Falcon, SCM FedEx, and SCM Billing. 

• 30–40% estimated effort reduction in Finance AP invoice processing.  
• 90% estimated effort reduction in SCM Falcon invoice processing.  
• 90% estimated effort reduction in SCM FedEx receipt processing.  
• 80% estimated effort reduction in SCM Billing invoice processing.  
• Faster invoice extraction, validation, and finance-template preparation.  
• Reduced manual SAP navigation, Excel calculations, duplicate checks, and finance handoffs.  
• Improved audit readiness through structured invoice storage, bot logs, and automated tracking.  
• Stronger process control through workflow-based exception handling.  
• More consistent application of business rules across PO posting, GL mapping, cost-center splits, and finance posting.