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Leading Manufacturing Company

Korcomptenz - Microsoft Dynamics AX - Leading Manufacturing Company

About The Client : Leading Manufacturing Company

This leading Manufacturing Client is a pioneer in the industry and markets its products in over 120 countries . With approximately 15,000 dedicated employees in more than 40 countries worldwide and its brand presence in more than 120 countries, with vendors and customers and 20 plus factories worldwide, the customer uses Microsoft Dynamics AX for all its business operations.


The client is currently used, a third-party application to manage their employee Travel & Expenses (T&E) globally. Employees use this third party application to log their T & E transactions and approval, approved payment is logged into Dynamics AX manually for payment processing. The Accounts payable team used two different systems (third party application & Dynamics AX) to post payments to employees. Following the client policy, they are migrating all their locations into Dynamics AX 2009. As a result, the AP team finds it difficult to manage T&E since it would mean they requires more time and resources across all the regions to complete their task.


The Clients Time and Expense payments journals were created in AX manually every month, in all the divisions. This was time-consuming and required a lot of manual work.

Payment reports - AP user to compare each payment transaction reports in the third party application & Dynamics AX. Manual processing errors led to over-payments or missed payments to employees.

System specific changes – As Division and financial dimensions handling differs in third party application & Dynamics AX, dedicated resources had to be employed to handle T&E in all the regions.


USA, Europe (with VAT), Asia Pacific regions had different tax methods.


Korcomptenz helped develop a new interface program to integrate Dynamics AX 2009 with the third party application system. BizTalk was used as a middleware to handle the file, data conversions between the two systems. The source file is generated periodically from the third party application, then the file is retrieved by BizTalk from the share folder and moved to folders designated for Dynamics AX. A batch job picks up the source file, groups transactions by employee division and loads it to each division separately and posts invoice journals. The AP team can now view employee expenses in each division separately and verify the journals. Location specific ledger integrations, tax calculations, financial dimensions validations, expenses code validations were made automatic. AP users provided options to reverse posted journals and update financial dimensions (change in department etc.) and repost.

The following scenarios in handling business & personal expenses were implemented in AX:

Cash - Business Only

Cash - Personal expense

Credit Card - Personal Only

Credit Card - Business Only

Credit Card Business & Personal expenses



T & E management interface & automation is more efficient between the two systems.

Complete automation in Dynamics AX reduced man power requirements in all the regions. North America & Europe divisions are now handled by only two resources.

Location specific ledger integrations, tax calculations, financial dimensions validations and expenses code validations have been made automatic.

Configuring this interface for new divisions is made simple. The AP clerk can configure the setup for any new division.



Some of our work



AX Support

interface with
Dynamics AX 2009


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